How we use your information

The purpose of this notice is to inform you of the type of information (including personal information) that the Clinical Commissioning Group (CCG) holds, how that information is used, who we may share that information with, and how we keep it secure and confidential. Some people refer to this as a ‘fair processing notice’.

A quick overview of how we use your information

How we use your information

What we do

The CCG is responsible for buying (also known as commissioning) health services from healthcare providers such as hospitals, for our local population to ensure the highest quality of healthcare. We also have a performance and quality monitoring role of these services, which includes responding to any concerns from our patients on services offered.

How we use information

We hold information centrally which is used for statistical purposes to allow us to plan the provision of healthcare services. Examples of this include:

  • Evaluation and review of services such as checking their quality and efficiency
  • Working out what illnesses people will have in the future so we can prioritise NHS services
  • Making sure our services can meet patient needs in the future
  • Preparing statistics on NHS performance
  • Reviewing the care we provide to make sure it is of the highest standard.

Download the sharing healthcare records in Leeds information leaflet to find out more.

Leeds Care Record (how we use your information)

At the moment, every health and social care organisation that you use has a different set of patient records for you. These records may duplicate information, or one record might hold information about your treatment, care and support that another one does not.

If you live in Leeds you will have a virtual Leeds Care Record created for you. It will be held on a secure computer system and will include some key health and social care information about you. The information is taken from other medical records you may have such as your GP record, hospital records or social care records.

Why do you need to share my information?

GPs and other health and social care professionals will be able to provide much better support if all of the information they need to know about you is available in one place. When information is shared, it means you won’t have to keep repeating the same information to different professionals. It also means your care will be safer because health and social care staff will be able to see information about the medicines you have been prescribed and any allergies you have.

Risk Stratification (Pro-Active Care Management)

Pro-active care management, known as Risk Stratification is a process that helps your family doctor (GP) to help you manage your health.

By using selected information from your health records, a secure NHS computer system will look at any recent treatments you have had in hospital or in the surgery and any existing health conditions that you have. This will alert your doctor to the likelihood of a possible deterioration in your health. The clinical team at the surgery will use the information to help you get early care and treatment where it is needed.

The information will only be seen by qualified health workers involved in your care. NHS security systems will protect your health information and patient confidentiality at all times.

Right to opt out (fair processing)

Patients have a right to opt out of their information being used for risk stratification profiling. It follows that the Practice must make patients aware that their information is being used for these purposes and that they have a right to opt-out. This information is required for compliance with Principle 1 of the Data Protection Act. NHS England guidance is that GP practices should provide information to patients explaining how their data will be used and what to do if they have any concerns or objections.

Interagency Information Sharing Protocol

Local organisations are increasingly working together. To work together effectively organisations need to be able to share data about the services they provide and the people they provide these services to. This protocol covers the sharing of person-identifiable confidential data. Download it below.

Interagency Information Sharing Protocol